OSDS

OSDS

January 2023 Board Minutes

OSDS Board Meeting January 11 2023

Members present:

Laurene S.

Donna

Amelia

Alicia

Dave

Maggie

Linda

Pre-Meeting:

  • Donna suggested that we change our forms online to PDF fillable so that they can complete it without all of the hassle.

Meeting called to order by Amelia

Secretary report:

  • Secretary’s minutes were sent prior to the meeting
  • 2023 members: 29 not counting lifetime members; 15 from Washington and Oregon
  • Donna motioned to accept
  • Dave seconded
  • Motion passed

Treasurer’s Report

  • Treasuer’s Report was sent prior to the meeting
  • Checking $5213.47
  • Money Market: $6,621.95
  • Feb bills: insurance payments for the year
  • Maggie motioned to accept 
  • Dave seconded
  • Motion passed

Board Elections 2023:

  • The ballot results are only partial  
    • We can only see 10 of the responses out of 34. Survey Monkey wants us to pay for complete results 
    • Survey Monkey changed and it will cost $75 a month for a year or $100 for a one time fee to see the rest of our ballots/surveys
  • Donna moves to accept the results as they are now 
  • She wants to declare two open positions that are on the board in a message to membership to see if anyone wants us to serve
  • Do we pay to see the results??
  • We can vote to accept the results that we have  7 (we have quorum) 
  • Open positions discussion:
    • Alicia will volunteer for webmaster until 3/14/23 when she has been a member for 1 year and eligible to be on the board. Maggie will manage the webpage until Alicia can do it.
  • Dave amended the motion to three open positions 
  • In the message to members we will describe the qualifications of the position and accept letters of interest.
  • Maggie seconded 
  • Motion passed

Dave begins his tenure as as newly elected president and leader of this meeting (etc.)

New Business:

  • Donna set up the zoom account 
  • Agenda will be on Zoom invite.  
  • Dave asked Donna to add both the president and vice president to the Zoom account. Donna said she would complete that task
  • Alicia has questions on the forms we use. They are on the forum

 

  • Donna will be doing the tax filing for OSDS  
  • Webinar Discussion:;
    • We have done 4 webinars in 9 months.  
    • Webinars require a lot of work and planning. Donna suggests limiting webinars to two per year (Oct. and March). With a 60 day window to register. 
    • We need to streamline it
    • Check with Lisa Berglund for a more streamlined system
    • Amelia’s advice: Maggie will run webinars and have a practice session with the Clinician before the webinar
    • Donna has a question about the donations: Is the young lady going to world trial a member of OSDS? No; Is the donation to world trial buying an ad? No. We are donating to finals this year and Amelia (on the committee) will make sure we get a banner for finals; Does OSDS purchase an ad at finals next year? It is an additional $250 
    • Donna suggested using our donation to sponsor an award instead of using it for an ad. 
    • We will consider it when the time comes. Closer to finals.
    •  OSDS should make their donations transparent: i.e., member newsletter facebook telling what we did publicly

 

  • Alicia is serving as a statistician and thus, is in the meeting.  
  • Suggestion: make our board meeting public (i.e., open to members). The members could have 3 minutes each to comment to the board.  

OSDS Trials 2023

  • Laurene reached out to Jill and has not heard back from arena trial in Salem
  • Dave has not heard from his student that is helping get the trial in Salem
  • Dave has not talked to Vicki about possibly holding a trial.

Donna motion to adjourn the meeting

Maggie seconds 

Meeting Adjourned